Instructions for Oral Presentations

With the tandemPV 2022 Workshop coming closer, we would like to give you instructions on how to prepare your presentation. Please make sure to read this carefully and follow the instructions.


The workshop will be held in a hybrid format, so we need to distinguish between online presenters and on-site presenters. First, we will give you some general information that apply to both the online and on-site parts:
 

Presentation time and schedule:

  • The detailed program showing the time of your session can be found on here on the website. All times there are shown in Central European Summer Time (CEST).
  • Presentations are 20 min including 5 minutes of discussion time (15+5 min). Please make sure to strictly keep this time limit.


Presentations for Internal Area
All presenters are asked to also upload their presentation as PDF file until June 01 at the latest. The presentation will be available for download for all registered participants in a password secured area on the conference website. You will receive an upload link in a separate e-mail.

 

Presenters on-site in Freiburg

Formatting instructions:

  • Presentations in .ppt format, .pptx format and .pdf format will be accepted at the workshop. If you have created your presentation in Apple .ppt, please test it on a Windows PC to ensure that it displays correctly.
  • Avoid any external links in your presentation. The presentation computers do not have an internet connection.
  • Non-standard fonts should be embedded.
  • All pictures and graphs must be embedded without links.
  • Experience shows that video films often cause problems. If you plan to use video films, please check them on the computers at the Media Upload Desk when handing in your presentation.


Presentation upload at the workshop:

  • All oral presentations must be turned in at the Media Upload Desk on site at the workshop.
  • Please hand in and check your presentation well in advance and at least one hour before the start of your session.
    Please make sure that your presentation and memory stick do not contain computer viruses of any kind. If you hand in an infected memory stick, you will be asked to come again later with a virus-free stick.
  • You will not be able to display your presentation directly from your laptop computer or memory stick.
  • Please meet your session chair(s) inside the workshop room at least 10 minutes prior to the beginning of your oral session and familiarize yourself with the technical equipment.

 

Online Presenters

For the online workshop we are using two different tools:

1. SCOOCS – An online platform through which all presentations will be accessed by the online attendees and on which you will also be able to network.

2. Zoom – A tool for webinars and meetings, used for your presentation and Q&A. The Zoom webinar will be streamed and will be visible on a screen for on-site participants as well.


For your presentation you only need Zoom. As an online presenter you will receive a personal Zoom invitation in the week before the workshop starts which you can add to your calendar. The invitation link will bring you to your scheduled webinar session. All webinars start 15 minutes prior the actual session start.


In case you have not received the invitation by May 24 please contact us via e-mail.


Before the webinar, please make sure to meet the following technical requirements:

  • We highly recommend using Chrome or Firefox as your browser, as other browsers may not work properly.
  • Make sure that your WiFi signal is sufficiently strong; or even better, connect your computer to the network by cable.
  • For good audio quality, consider using a headset or an external microphone.
  • Close all tabs and programs you will not need during the presentations.
  • Please open your PowerPoint presentation beforehand so you are ready to share your screen and hold the presentation when called upon.


The general procedure is as follows:

  • Please login to the webinar 15 minutes prior to your session to check audio, camera and screen sharing. The technology host will answer last questions concerning the procedure.
  • You are asked to hold your presentation live. Please have your .ppt presentation handy and share it via screen sharing during your talk.
    In exceptional cases, e.g. due to large time difference, a video of your talk may be uploaded beforehand. The video will be shown during the session. Please let us know in advance if you want to upload a video.   
  • Please stay in the Zoom webinar during the whole session. You will be able to follow the whole workshop session here.
  • After your presentation, there are 5 minutes for Q&A. Online attendees will post their questions into the chat, and attendees in Freiburg can ask questions on-site. The session chairs will be the link between the attendees online and those who are on-site. He/she will collect and sort the questions and delegate them to you / the respective speaker.


Briefing
We are offering online briefings on Tuesday 24 May at 10:00 and 16:00  (CEST) for those speakers who are attending online. There will be explained how to share the screen in Zoom and you can practice this with us as well as check the sound and camera. All presenters will receive an invitation for the briefing in time.